The Operations Review & Sanctions Committee (ORS) reviews allocations given out to Individuals or Registered Student Organizations. If they are found in violation of the fiscal probation policy the committee will impose a sanction on the Individual or RSO.
A reversion is the automatic return of more than 20% of the funds an RSO or individual requested from either the CRT or FAO committees of UCF SG’s Senate. Individuals and RSOs have until a specified date to use their funds, and any unused funds will be returned on that specified date.
Reversion dates are the specified dates where any unused funds are returned (“reverted”) back to their original accounts. For allocations and bills, the reversion date is dependent on what allocation was rewarded:
An RSO or Individual gets sanctioned because they violated the Fiscal Probation Policy. A violation occurs when more than 20% of the funding allocated is reverted back to the Senate Working Fund. This also occurs if items aren’t bought from the approved vendors, bought after the reversion date, and or other issues occur with documentation with the A&SF Business Office.
A sanction is a cap placed on an individual or RSO that reduces the amount of funds they can receive from SG. It is at the discretion of ORS to determine how much an individual or RSO is sanctioned, though the maximum sanction remains at 30%.
A Sanction Review is a hearing held by the ORS committee and a representative from an RSO or Individual being sanctioned. In this hearing the committee looks at the circumstances regarding the reversion, and then discusses the sanction amount according to the Fiscal Probation Policy. After the hearing is over the RSO or Individual is taken off of Fiscal Probation.
The guidelines are set by the Fiscal Probation Policy from the fiscal year the allocation was granted in.
Sanctions last a full calendar year from the day ORS placed it. For example, if an individual is sanctioned on August 1st, 2022, then they will have the sanction until August 1st, 2023.
Not necessarily. Depending on what prevented a party from using their funds, ORS will determine whether to sanction them or not. However, there must be enough evidence to prove that a reversion was the product of unforeseen or uncontrollable circumstances (i.e. COVID).
Individuals and RSOs may appeal a sanction directly through the Judicial Branch via the Fiscal Administrative Appeal, wherein they will review whether the sanction was applied in a just manner.
The Spending limitation is determined yearly based on the current total funds granted to the Student Government Senate to be used for allocations.
The Current limitation is 3.25% which totals $33,475.00 of the total Senate Accounts budget in the 2021-2022 Activity and Service Fee Budget.
All questions can be directed to the ORS Chair at email@example.com
Fiscal Probation is the procedural step where if an individual or RSO violates the Finance Code, they will be barred from receiving funds.
For individuals, reverting more than 20% of their funds will be cause for fiscal probation. For RSOs, not only could reverting more than 20% of funds warrant probation, but also not contributing more than 95% of their half towards a fiscal bill, turning in a Verification of Purchases Form late, misusing funds, or other violations that are outlined in the Finance Code.
Fiscal Probation can be lifted in two ways: it can either lapse after a calendar year from the day it was imposed, or it can be lifted by the ORS Committee by a majority vote. It is highly encouraged that individuals and RSOs come to ORS to lift fiscal probation much faster so they may request funds once more for their use.
A Verification of Purchases Form is a document used only by RSOs to submit the receipts of the items they purchased for their fiscal bills. These forms are what ORS uses to verify whether an RSO purchased enough of the requisite items to fulfill their half of a fiscal bill.
The documents that are placed in Verification of Purchases Forms must meet the condition of being a “proof of purchase.” This means that the documents must show that a transaction has occurred and that funds were deducted from an account. Bank statements and actual receipts (be they digital or paper) are two documents that are allowed.
Students and RSO representatives have 4 chances to meet with ORS in order to testify before the committee. If they do not attend after 4 regularly scheduled meetings, an individual/RSO will be sanctioned based upon the information the committee has on hand. If you have concerns about meeting with ORS on its normal schedule, email the ORS Chair at firstname.lastname@example.org.
While technically the repercussions of a sanction will no longer be felt by alumni or students who transferred away from UCF, it is recommended that they still attend ORS in order to give their explanations to the committee and have their fiscal probation lifted sooner.
You can review the funding process with Post-Funding Forms, which provide feedback to those Senators who represented an individual or RSO as they received funds and the funding process as a whole. Your feedback is critical for Senators so that we may continue to tailor this process to make it more approachable in the future.